Date 1 AUGUST 2019               Re:House INSPECTIONS( SM Properties) _Year End  


 contract end date  12 PM  SATURDAY  31  AUGUST 2019


    Now exams/assignments are manageable you should be already finishing ,you should all be cleaning and tidying up as soon as possible . Please notify me of your preferred inspection slot  for inspections commencing 28th AUGUST 19 to end 31 AUGUST 19,Inspection can be carried earlier  by request  from the tenants if they are leaving early only. You should do your fair share of cleaning the communal areas . 


    There will be a comprehensive house inspection to  follow in  AUGUST .All inspections can be arranged anytime but not less than 3 days ideally  before you are due to leave in case issues need to be raised . Normally this will take 1/4 an hour . Then the day you are due to leave the landlord may meet you at the house to collect the keys(by default) or they can be left on the table of your bedroom/bedroom door (landlord must be notified before if you wish to leave keys in your bedroom table/door )  ,or if you want to return them by post you much first ask the landlord for special permission. . A FINAL FURTHER  INSPECTION MAY BE necessary in some cases. You should clear and tidy your own rooms


              The Deposit will be put into your bank accounts , so do not close your UK bank account early. It must be reminded that it is a breach of the contract to use your deposit as last months rent. Please note your meter readings several  days to 1 week before the end of your contract  .Please request the final bill to be sent . Failure to do so could cause delay in receiving your deposit back. All final bills must be requested for all properties( hard paper full copies if requested)i.e GAS, ELECTRIC and WATER(sometimes council tax bill if you are not a student). Deposits will not normally be returned straight away  after the contract due to the sheer workload for the landlord , but will be returned according to the relevant  tenancy deposit procedure  or  within 10  days  of requesting them with due regard following the correct deposit procedure below can the request be accepted from then, having complied with  the deposit procedures fully BELOW. For tenants in shared houses leaving early , there is a bill form that the remaining tenants must sign to say you have paid your fair share of bills.


 Please note you must remove all your own own rubbish in the bins provided for the property .No rubbish should be placed outside the premises. If you have many black bags then you should make your arrangement for removal . NO RUBBISH TO BE LEFT IN THE GARDEN (to be placed in bins provided).  If the house is not clean , then a cleaner may have to be employed to cover the cleaning and this will be charged by the tenants


Please note REQUIRE  evidence of  forwarding address before administering deposits.


     The  deposit will be returned as soon as the following have been complied with. This information is ONLY  relevant to  tenants who’s contract ENDS 31 AUGUST 2019.


  1. House inspection complete, be arranged within two last  week and a follow up in the last days ,if necessary) or sooner. All house to be fully cleaned ,along with all rubbish and personal belongings removed. This will be required for the final inspection.
  2. evidence(copies) of bill statements to the landlord. You should receive a bill that is the final bill to close the account( includes all houses) except the houses that have had an extension of contract.,for advise contact the landlord  ASAP.
  3. All keys must be returned by the last day . If any keys are not returned on time it may be necessary(as a last resort) to change locks for incoming tenants for security purposes on the 1 September 2019 costs of this will be deducted from the deposit) ,KEYS return times 12 PM – 6 PM 31 AUGUST 19 and  anytime earlier BY 31 AUGUST 2019 or by arrangement with landlord(writtten consent). .Please do not leave things to the last minute. as a general rule .If the keys are not returned on time then will be  charge of £ 50 unless by agreement by landlord written consent.


         Any questions please do not hesitate to contact me on 07717507626 or 0113-2168803.  It is also absolutely essential that the new tenants will want to move in on the 1st day of their contact with no problems at all .Futher information hand out to follow


Kind regards


S Miah   Bsc(Hons)   for S M PROPERTIES






























Copyright (c) 2010 S M Properties Leeds